An explanation of why we are redacting the 009 News Library

Members will have noticed that many issues of the 009 News that were on this web site have ‘disappeared’. This is because, to comply with advice from the Information Commissioner’s Office (ICO), as an organisation we are required to comply with the General Data Protection Regulations 2018 (GDPR) regarding consent for publishing online any personal information that was published in the paper copies of 009 News.

Whilst anyone submitting their contact details to the editor in letters or articles for inclusion in the paper copies of 009 News had the expectation that these details would be published in the journal, permission for the same information to be published in electronic form was not obtained or even envisaged when the original information was submitted. Under GDPR we, as a Society, had a choice to be made. To enable us to place the library of back issues online for the members to access we either had to:

  • obtain the written permission of every person, still living, who had their personal contact information i.e. telephone number or address or email address etc. published in any back issue of 009 News going back to 1973 or
  • redact that information from every copy of 009 News that we wished to place online.
  • permanently remove all electronic copies of the 009 News from the website.

The decision was made by the Committee that, to enable us to publish this valuable resource online, redaction was our only realistic option. To that end Andrew Jeffcock, our Webmaster, has been redacting back issues and these are now coming back online. Currently we are have most issues going back to 2000 online, some 240 copies so far!

This work will continue as time permits and we ask for your patience whilst we do this work. Any help with this task from members with access to Adobe Acrobat DC Pro would be very much appreciated.

The advice from the ICO was that the distribution of back issues of the paper copies of 009 News at exhibitions and meetings is not affected by the GDPR issues above and can continue without interruption.